Promoting a healthy workplace culture is a continual challenge for managers who have a lot to balance on a given workweek.

One of the ways in which they can achieve this objective each and every year is to engage specialists that offer workplace flu vaccinations.

This will avoid the need to send individuals out on their own crusade to be protected from serious infection and illness when the season comes around.

We will outline a step-by-step guide for organisations of all levels to be prepared for these important programs.


Booking in Advance

The best preparation step that any organisation can take to prepare for workplace flu vaccinations is to book the program in advance. The recommended window to engage these specialists is around the April to May season just before the onset of the winter conditions hit hard, giving participants enough time to be immunised and ready. While there is more access than ever in 2019 for these specialist programs, it is still worthwhile contacting these providers months in advance to ensure that the booking and placement is secure at an appropriate time. The earlier the date and time is locked in, the more clarity for all parties to prepare correctly.


Asking Participants To Convey Any Concerns


Should there be reservations from some quarters regarding their participation with workplace flu vaccinations, that is feedback that should be welcomed and put forward as early as possible. From pre-existing conditions that could be considered difficult to manage or a degree of apprehension and anxiety about the injection itself, businesses that have a healthy workplace culture will open the floor to allow for these discussions to take place. A direct line of contact can then be established between the provider and the participant as they discuss these matters in private.


Providing Educational Information

The good news is that many of these concerns and questions will be addressed with the aid of key educational material provided by medical outlets instigating workplace flu vaccinations. From key documentation to online video tutorials and Q&A papers, the provider will not be caught off guard and have the responses already on hand for a number of issues. Once these are designated in the days leading up to the immunisation, then the next steps can be taken to protect all participants.


Checking and Updating Medical Insurance Details

Medical insurance coverage is geared differently depending on the size of the organisation, the location and other factors that influences the overall package. Workplace flu vaccinations can work in accordance with these insurance providers, but it is important to check with all parties and stakeholders before making any assumptions. Once these details are formalised and understood, it is easier to progress with an official booking.


Offering Contingencies Where Necessary

If there are employees and participants who are off site on the day of the workplace flu vaccinations, then there should be some contingencies put in place. This can include personal consultations with a nurse to ensure they receive the injection or being referred to another partnered outlet who can carry out the task on their behalf. Even one individual that has not been immunised can cause an outbreak, illustrating how imperative it is to take proactive action for each and every individual at the business.


Preparing for workplace flu vaccinations becomes easier year-on-year as a professional relationship is established between the medical provider and the client. Each participant will understand the processes and understand how valuable the exercise will be for their own health and the wellbeing of the organisation at large. It is recommended that businesses at all levels are ready before the flu season arrives.